The first 60 seconds decide the job.
When a lead calls or fills in your form, the clock starts. Reply first and you win the job. Reply five minutes late and they've booked whoever answered. Routine Automations makes sure the fast reply is yours, even when you're on the tools.
Every lead is a
countdown.
The moment an enquiry lands, a timer starts in the customer's head. Whoever answers first looks the most reliable and tends to get the job. Most owners can't win that race by hand. You're on a roof, under a sink, or mid-install, so the lead goes cold and a competitor pockets work that was yours.
I build the system that answers in your place, in seconds, on every enquiry.
of customers hire whoever responds first. If you're mid-job when the call comes in, they've often booked your competitor before you hear the voicemail.
is roughly the average cost of a single missed call for a home-service business, and it climbs higher for big-ticket trades like roofing. Paid leads already cost around $90 each before you lose one.
more conversions when you reply within a minute. Reaching a lead inside 5 minutes makes you around 21× more likely to qualify them than waiting 30 (MIT / Harvard Business Review). The first to respond takes most of the work.
is what around 80% of sales need, yet most businesses send one and stop. Manual follow-up dies the moment you get busy. The system keeps following up until they book.
They submit your form.
Seconds later, they get a reply.
A new enquiry hits your form. Before they cool off or shop around, the system reads it, files it, and sends back a tailored reply that asks for the details you need to quote, then follows up until they book. You do nothing.
Form submitted
Enquiry lands from your site or ad.
AI reads it
Classifies the job, pulls the key details.
CRM updated
Contact and job created for you.
Instant reply
Tailored text + email asks for what you need.
Follow-up set
Follows up until they book.
The Never-Miss-a-Job system.
Instant Lead Response
Call, form or message comes in → a tailored reply goes out in under 60 seconds, your CRM updates, and a follow-up task is created.
Missed-Call Text-Back
Can't pick up? The instant a call is missed, an automatic text fires so the lead stays warm instead of dialling the next contractor.
Follow-Up Until Booked
A polite, automated sequence keeps following up across text and email until the lead books or opts out. Nothing forgotten.
Booking & Reminders
Leads self-book into your calendar, then get confirmations and reminders that cut no-shows and last-minute cancellations.
Quote & Estimate Follow-Up
Sent a quote? The system chases it until it's accepted or declined, so estimates stop sitting in limbo.
AI Voice Pickup
Can't get to the phone at all? An AI receptionist answers the call, captures the job and the caller's details, and books the slot or hands it to you.
From leaking leads
to booked jobs.
Book a free 30-min call
Tell me where leads slip through: missed calls, slow replies, forgotten follow-ups. No deck, no demo.
I map your lead flow
I find where jobs leak out of your process and what plugging each leak is worth to you per month.
You get a clear plan
A plain-English roadmap of what I'd build and what you'd get, yours to keep whether you proceed or not.
I build & test it
I build the workflow, test every edge case, and walk you through it before handover.
It runs in the background
Every lead answered and followed up. Full handover and docs, no black box.
The free workflow audit
Stop losing
the 60 seconds.
30 minutes · A roadmap you keep · Zero pitch if I can't help
Claim your free auditBefore you book.
Every project starts with a free workflow audit. From there it's a one-time build fee plus a simple monthly plan that keeps it running, monitored and improving. You'll get a fixed quote after the audit, no surprises. Pricing in USD; I work with clients worldwide.
No. You just need to know where leads are slipping through. I handle tool selection, building, testing, and explaining it all in plain English.
Usually yes. I connect the gaps your current tools leave: instant replies, missed-call text-back, and follow-up that runs without you, without replacing what works. A phone and an inbox is fine too.
Simple automations: 1–3 days. Complex multi-system workflows: 1–2 weeks. You'll get a realistic estimate after the audit, and I stick to it.
No problem at all. The plan is yours to keep. No follow-up sales calls, no pressure.
Tell me where you're
losing leads.
Two minutes. I read every submission and reply within one business day with a clear plan, free and no commitment.
Got it. Your enquiry just landed.
Watch what happens next · live